QuickBooks is a powerful tool for small businesses, offering everything from accounting and expense tracking to payroll and invoicing. But while it makes managing finances easier, its invoicing fees can quickly eat into your profits.

The good news? You don’t have to stop using QuickBooks to save money. By switching to a lower-cost payment processor—like Discount Payments—you can cut down on transaction fees while still using QuickBooks for tracking and business management. Here’s how.

Why QuickBooks Invoicing Costs More Than You Think

At first glance, QuickBooks invoicing seems like a great deal. You can send invoices, accept payments, and track everything in one place. But every time a customer pays an invoice through QuickBooks Payments, you lose a percentage of the transaction to processing fees.

Here’s what QuickBooks charges for each payment:

  • Credit/Debit Card Transactions: 2.9% + 25¢ per transaction
  • ACH Bank Transfers: 1% (capped at $10)
  • Invoices Paid with a Card on File: 3.4% + 25¢

For a $5,000 invoice paid via credit card, that’s $170 lost in fees. If you process several invoices like this each month, the costs add up fast.

How to Keep QuickBooks While Saving on Invoicing Costs

The easiest way to reduce QuickBooks fees is by using a different payment processor for invoicing while still using QuickBooks for accounting and business tracking. This way, you keep all the financial tools you need—without paying high processing fees.

With Discount Payments, you can connect a more affordable payment solution to your QuickBooks invoices. Our rates are significantly lower:

  • Credit/Debit Card Transactions: as low as 0.3%
  • ACH Payments: Flat-rate pricing with no percentage-based fees

By switching, that same $5,000 invoice would cost just $15 instead of $170—putting more money back into your business.

Setting Up Discount Payments with QuickBooks

Switching to a lower-cost processor while still using QuickBooks is easier than most business owners realize. With a simple setup, you can:

  • Send invoices through QuickBooks as usual
  • Direct customers to pay through Discount Payments instead of QuickBooks Payments
  • Automatically log payments back into QuickBooks for seamless tracking

This way, you still benefit from QuickBooks’ reporting, expense tracking, and accounting features—without the high transaction fees.

Why Discount Payments is the Best Alternative

Most business owners stick with QuickBooks Payments because they don’t realize there’s a better option. But with Discount Payments, you can:

  • Keep all the automation & tracking you already use
  • Save significantly on transaction fees
  • Offer customers the same convenient payment methods
  • Avoid unnecessary fees on high-value invoices

If you’re processing even a moderate number of invoices each month, the savings add up quickly.

Final Thoughts

QuickBooks is a great tool for running your business, but its invoicing fees can take a big bite out of your revenue. Instead of overpaying for payment processing, switch to Discount Payments while continuing to use QuickBooks for everything else.

The result? Lower fees, the same great invoicing features, and more money in your pocket.

Want to see how much you could save? Contact us today to get started with lower-cost QuickBooks invoicing.

Contact Us